Specifications VS Procurement Efficiency

sppro
– Procuring materials is a crucial aspect of the construction process in any project.
– How material specifications task plays a significant role throughout the project lifetime in terms of assessing the project performance.
– What are the specifications of international standards and how it is important for construction specifications and procurement processes?
– How important are material specifications for both project owners, contractors, and material suppliers?
Material procurement
Procurement is a term describing the purchasing process for goods and services. In building construction, material procurement is the process by which the materials required to construct a building are selected, ordered, invoiced, paid for, and delivered to the site.
A procurement team or one or more construction buyers may be responsible for procurement activities for products, materials, plant, and subcontractors. They typically work for the main contractor (although sub-contractors may also have buyers on large projects) to ensure that supplies are provided in accordance with the project program, specification, and budget.
Materials will typically be ordered from the supply chain, often from external suppliers with whom the team may have had past successful dealings, or who may be specified in the contract documents.
Procuring materials is a crucial aspect of the construction process as contractors will normally be inundated with requests from suppliers for the provision of goods and services. They must, therefore, order materials that align with both the client’s and contractor’s objectives.
Construction Sector Major SETBACK
It has been researched, that wrong deliveries of construction materials is a major setback in the construction sector. The problem of wrong deliveries in the construction sector is a global phenomenon. It was observed that the performance of the construction sector in terms of time was poor. Therefore, wrong deliveries of construction materials in construction projects give rise to dissatisfaction to all the parties involved and the main role of procurement directors and procurement managers is to make sure that supplies are delivered at the most economically advantageous tender or tender that gives the overall best value for money to specifications.
Wrong deliveries include:
  1. Deliveries that do not meet quality materials specified,
  2. Deliveries of materials that are not fit for purpose, and
  3. Deliveries of materials that are not required by the procurers and their user departments.
The concept of wrong deliveries is when the goods delivered do not match the purchase order.
Construction Specification Standards
Construction specifications used in the United States typically conform to the guidelines of the Construction Specifications Institute (CSI), who have created a specifications index entitled MasterFormat. The MasterFormat index groups specification sections into easily identifiable disciplines using a six-digit system with digits in groups of two, such as 01 24 30.
The first two digits denote the primary section (of which there are 48 sections). For example, all the items regarding concrete start with the digits 03.
The second two digits identify the main headings and subheadings. In this case, we look at main headings Concrete Reinforcing (03 20 00) and Cast-in-Place Concrete (03 30 00) which can be broken down into Reinforcement Bars (03 21 00) and Structural Concrete (03 31 00).
The breakdown continues further with the final two digits, for example, Plain Steel Reinforcement Bars (03 21 11) and Heavyweight Structural Concrete (03 31 13).
Wrong deliveries of construction materials are one of the major glitches frequently experienced in construction project places and they are costly to both procurers and suppliers. Wrong deliveries of construction materials can initiate negative effects such as bigger costs, loss of productivity, and revenue through several lawsuits between owners and contractors, leading to contract termination. The construction sector is faced with a lot of problems, among which is wrong deliveries of construction materials in project execution.
Conclusion
Procuring materials is a crucial aspect of the construction process as contractors will normally be inundated with requests from suppliers for the provision of goods and services. They must, therefore, order materials that align with both the client’s and contractor’s objectives.
Within a specification Standards, buyers may have flexibility in purchasing, particularly where an architect or engineer has specified a product and added the clause ‘…or equal approved’, upon which the buyers may – for good reason – substitute a different product that must, as a minimum, meet the same standards as the original.
On the same matter, construction items manufacturers get a huge advantage when using specification standards to classify their products, which achieves their biggest commercial goal of buyer’s t through removing any ambiguity about their produced material specifications and make it easier to buyers in the process of procuring the specified or equal approved products.
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